Toastmaster of the Meeting

Role Overview

As Toastmaster of the Meeting, you're the conductor of the orchestra. You set the tone, manage the flow, and ensure everyone has their moment to shine. This is one of the most visible and important roles in any meeting.

Before the Meeting

Two Weeks Before

• • Confirm your role with VP Education
• • Review the meeting agenda
• • Identify any special requirements

One Week Before

• • Contact all speakers for:

- Speech titles - Brief descriptions - Special requirements - Introduction preferences

• • Contact role players to confirm attendance
• • Develop meeting theme (optional)

Day Before

• • Prepare speaker introductions
• • Create transition notes
• • Print agenda and materials
• • Prepare opening and closing remarks

During the Meeting

Opening the Meeting

Start with energy and enthusiasm:

"Good evening everyone, and welcome to Gloucester Speakers! I'm [Name], your Toastmaster for this evening. Tonight we have an exciting program featuring [brief overview]. Let's begin with our Sergeant at Arms to formally open the meeting."

Managing Flow

• • Keep transitions brief but smooth
• • Watch the clock constantly
• • Be ready to fill time if needed
• • Handle disruptions gracefully

Introducing Speakers

A good introduction should:

• • Create anticipation
• • Provide context
• • Be brief (30-60 seconds)
• • End with the speech title and speaker's name

Your Growth

This role develops crucial skills:

• • Meeting management
• • Time awareness
• • Public presence
• • Leadership visibility
• • Crisis management

Master this role, and you'll be ready for any leadership challenge!