Back to Knowledge Base
speaking-tips

Making the Most of Meeting Roles

Why Take On Roles?

Build Different Skills

  • Communication: Practice speaking in various formats beyond prepared speeches
  • Leadership: Learn to guide and organize meeting segments
  • Confidence: Regular participation builds comfort with being in front of the group
  • Contribution: Help make meetings successful for everyone

Low-Pressure Practice

  • Shorter Commitments: Most roles are 1-3 minutes vs. 5-7 minute speeches
  • Structured Format: Clear guidelines for what to do and say
  • Regular Opportunities: Multiple roles available at each meeting

Think of roles as "training wheels" for public speaking - they give you structure while you build confidence.

Choosing the Right Roles

For Beginners

  • Timer: Simple, clear responsibilities with minimal speaking
  • Ah-Counter: Listen and report - great for developing attention skills
  • Sergeant at Arms: Arrive early, set up, greet people - mostly behind-the-scenes

Building Confidence

  • Grammarian: Introduce word of the day and give short report
  • Evaluator: Provide feedback to one speaker (2-3 minutes)

Advanced Roles

  • Table Topics Master: Lead impromptu speaking segment (15-20 minutes)
  • Toastmaster: Master of ceremonies for entire meeting

Preparing for Your Role

Read the Guidelines

  • Role Descriptions: Check our roles section for detailed information
  • Time Limits: Know how long you should speak
  • Responsibilities: Understand what's expected before, during, and after

Ask for Help

  • Experienced Members: Ask someone who's done the role before
  • Role Mentor: Get paired with someone to guide you through your first time
  • VP Education: Can provide additional resources and support

Don't wait until you feel "ready" - the best way to learn is by doing! Everyone understands you're learning.

During Your Role

Be Prepared but Flexible

  • Have Notes: Jot down key points you want to cover
  • Stay Alert: Pay attention throughout the meeting for your report
  • Be Supportive: Remember you're helping fellow members practice

Common Role Tips

  • Speak Clearly: Project your voice so everyone can hear
  • Be Positive: Frame feedback constructively and encouragingly
  • Watch the Time: Keep your reports concise and within time limits
  • Smile: Your enthusiasm affects the meeting energy

Learning from Each Experience

Reflect Afterwards

  • What Went Well: Celebrate your successes, even small ones
  • What to Improve: Pick one area to focus on next time
  • Feedback Received: Consider any suggestions from other members

Build on Experience

  • Try Different Roles: Each role develops different skills
  • Repeat Roles: Get better at roles you've done before
  • Challenge Yourself: Gradually take on more advanced roles

If you make a mistake during your role, don't panic! Simply continue on - everyone has been there and understands.

Making Roles Work for You

Connect to Your Goals

  • Professional Skills: Choose roles that develop workplace abilities
  • Personal Growth: Take on roles that address areas you want to improve
  • Pathways Projects: Some roles can count toward leadership projects

Have Fun with It

  • Add Your Personality: Bring your unique style to each role
  • Creative Elements: Many roles allow for creativity and humor
  • Enjoy Contributing: Take pride in helping create great meetings

Remember, every role you take on contributes to your growth as a communicator and leader. Start with roles that feel manageable, and gradually challenge yourself with more complex responsibilities. The club succeeds when everyone participates!